Platform Features
An overview of the best features OffshoreSMS has to offer - grouped by category across the entire platform.
Fleet Management
Fleet Dashboard
Our powerful web based dashboard is packed with features to allow any fleet manager to keep up with daily operational requirements across all assets and team members.With a range of dashboard features...
Ability to set custom admin roles
OffshoreSMS is a highly advanced marine asset fleet management platform and is perfectly suited to any fleet size, from small marine operations, right up to large commercial and government marine oper...
Data Centre
Get a real time snapshot of the overall activity in the fleet, compliance across all assets, current alerts and warnings, plus compare activity by month or by log type.The entire fleet and assets are ...
SMS Health Tracker
View overall SMS readiness across all audited assets in your fleet - view how well setup the asset profiles and safety management systems are across all SMS sections and quickly identify potential ris...
Fleet Content Library
Build SMS content and checklists at a per-asset level or at the fleet level. Fleet items can be easily assigned to one or more assets in a few clicks - content updates at the fleet level are then auto...
Standard Fleet Reporting
Enjoy basic reporting in the fleet dashboard for these items:All trips reportsCustom logs reportsDefect reportsMaintenance reportsAll activity reportsIncident reports
Enterprise Fleet Reporting
Enterprise customers can enjoy these additional reports:Crew time tracking reportsScheduled maintenance reportsOverdue maintenance reportsAsset fluids reports (individual fluid logs per plant items)Fl...
Contractor Integration
Link your external maintenance contractors to assets in certain groups. Requires an enterprise subscription to unlock powerful contractor management tools.When a defect is logged your maintenance cont...
Fleet expense tracking
Enterprise customers can allow skippers to log expenses for day to day purchases, including refuelling activities.Link to suppliers and view all expenses across a period and allow skippers to link exp...
Fleet Workflows
Use our powerful Workflows feature to manage complex tasks across multiple assets. Tag one or more team members, assign admins to a workflow for editing purposes, create sub tasks and assign to users....
API Library
Enterprise customers can unlock our easy to use API library to allow deeper integration with external systems and software products.Use our custom form webhooks to trigger any webhook URL when a custo...
Team Member Management
Access and Roles
Use the Team Member portal to manage crew access to all assets. Set asset roles, manage admin access, view qualifications and important information for each team member.Also view all past activity for...
Track Crew Qualifications
Use the Qualifications Matrix to view current and expired qualifications for all crew members. Qualifications and certifications can be recorded by each user in their own profile (crew qualifications)...
Mandatory Safety Drills
We know how hard it is to track which crew member has completed which drill on which asset. Our safety drill management tools make that easy.Record one or more drills in the app, for one or more crew ...
Safety Management Systems
Risk Assessments
Identify, evaluate and control risks across all vessel operations with structured digital risk assessments. Assign risk ratings, set control measures, and track review dates to keep your crew safe and...
Document Library
Store, organise, and manage all your safety management documents in one secure place. From certificates or operation and survey, to other reference materials like safety data sheets or stability docum...
Responsibility Statements
Clearly define and assign safety responsibilities to each crew role onboard. Responsibility statements ensure every crew member understands their roles, duties and accountability in accordance with th...
Policies
Create and maintain a comprehensive set of vessel policies covering all aspects of safe operations - from alcohol and drug policies to environmental commitments and safety culture statements.Policies ...
Safe Work Procedures
Document step-by-step safe work procedures (SWPs, SWMS or SOPs) for all routine and non-routine tasks onboard. SWPs ensure consistent, safe practices are followed regardless of which crew member is on...
Emergency Procedures
Maintain a complete set of general and mandatory emergency response procedures covering fire, flooding, man overboard, medical emergencies, and more. Each procedure includes action steps, contact info...
Compliance Auditing
Annual SMS Reviews
Conduct structured annual reviews of your Safety Management System with guided checklists and scoring. The review process walks you through every element of your SMS to identify gaps, improvements, an...
Custom Audit Tools
Build custom audit checklists tailored to your vessel, operation, or specific compliance framework. Whether it's a pre-survey inspection, an AMSA compliance check, or an internal safety audit - you de...
Advanced SMS Auditing
Take your SMS compliance to a new level with advanced SMS audit tools, including:Customised SMS audit checklists with responses and commentsCreate findings and recommendationsCreate follow up actions ...
Monthly Compliance Reporting
Customers that are subscribed to our remote fleet management services can generate monthly compliance reports summarising activity, outstanding actions, and compliance performance across your vessel o...
Shareable online link to your SMS
Create a snapshot of your SMS at any point in time and share it as a simple web link with any external parties:Choose to lock down the snapshot to the date/time it was created or allow it to be update...
Maintenance
Plant & Equipment Register
Maintain a complete digital register of all plant, machinery, and equipment onboard. Each item includes specifications, service history, maintenance schedules, and associated documents - a single sour...
Planned Maintenance Schedules
Set up recurring maintenance tasks for all equipment with engine-hour or calendar-based schedules. Upcoming tasks appear on your dashboard and crew are notified when jobs are due so nothing gets misse...
Inventory Library
Track spare parts, consumables, safety equipment, and critical inventory onboard. Set minimum stock levels and receive alerts when quantities fall below threshold - keeping your vessel stocked and rea...
Fuel & Fluids Tracking
Log fuel, oil, coolant, fresh water and other fluid usage against each trip or maintenance event. Track costs, monitor consumption trends, and identify anomalies that could indicate equipment issues e...
Defect Register
Record and track vessel hazards and defects from identification through to resolution. Each entry captures the issue, severity, crew member who identified it, and the corrective action taken - creatin...
Crew Management
Custom Crew Roles & Permissions
Define vessel-specific crew roles and set granular access permissions for each one. Control exactly what each crew member can view, edit, and action - from full vessel Master access down to read-only ...
Crew Inductions
Deliver structured digital inductions to new crew before they step onboard. Inductions cover vessel-specific safety information, emergency procedures, and SMS requirements with digital signature captu...
Safety Briefing Checklists
Conduct and record pre-departure safety briefings using customisable digital checklists. Passenger or special person names are captured digitally, creating a timestamped record for every briefing comp...
General Features
Complete Asset Profile
Build a comprehensive digital profile for your vessel including registration details, survey dates, certificates, dimensions, survey status and operational limits. Your asset profile is the foundation...
SMS Setup Wizard
Get your Safety Management System up and running quickly with the guided SMS Setup Wizard. It walks you through each required element of your SMS - from policies and procedures to risk assessments and...
Specifications Sheet
Generate a professional vessel specifications document at any time from your asset profile data. The specs sheet includes principal dimensions, engine details, safety equipment, and certification - fo...
Events & Reminders
Never miss a survey, certificate renewal, or scheduled review again. Set date-based reminders for any vessel event and receive notifications in advance - giving you time to prepare and act before dead...
Trip Management
Schedule Trips
Plan and schedule trips in advance with full details including route, departure and arrival times, crew manifest, and passenger numbers. Scheduled trips give your team and management visibility of upc...
Startup & Shutdown Checklists
Complete digital pre-departure and post-arrival checklists for every trip. Startup checklists ensure your vessel and equipment are ready before leaving the dock; shutdown checklists confirm everything...
Running Logs
Maintain a continuous log throughout each trip with engine hours, position updates, weather observations, and crew notes. Running log entries are timestamped automatically, creating a real-time voyage...
Custom Ship's Log Checklists
Build vessel-specific ship's log checklists to capture exactly the data that matters for your operation - simplicity is the focus and this has been designed to give vessels on the BASIC plan maximum c...
Trip Reporting
Generate detailed trip reports combining logs, crew details, checklist completions, plant hours and fuel usage in a single exportable document. Trip reports are available immediately after trip comple...
Custom Forms
Custom Asset Forms
Digitise any paper form for your vessel - toolbox meetings, passenger waiver forms, oil records, hot work permits, or any other record you currently manage on paper. Forms are built with a simple form...
Fleet-Wide Form Deployment
Create a form once and deploy it across your entire fleet instantly. Fleet forms ensure consistent data collection across all vessels - whether you're running inspections, audits, or operational recor...
Custom Form Reporting
Analyse completed forms with powerful filtering, export, and reporting tools. Trigger automatic email reports for all completions to any email recipients - turning your form data into actionable opera...
Ready to get started?
Compare plans to find the right fit, or get in touch and we'll help you choose.